Board Retreat

Barcelona & Madrid, Spain
June 3 – 9, 2026

Details may be updated as plans are finalized
Last updated May 10, 2026

Overview

At a Glance

Barcelona

June 4–7 · 3 nights
Hotel Majestic Barcelona

Passeig de Gràcia, 68

Hotel Website
Hotel Majestic Barcelona — grand early 20th-century facade on Passeig de Gracia
Photo: Wikimedia Commons

Madrid

June 7–9 · 2 nights
Four Seasons Hotel Madrid

Calle de Sevilla, 3

Hotel Website
Four Seasons Hotel Madrid — historic Palacio de la Equitativa building with copper dome
Photo: Wikimedia Commons

Highlights

Viaró Global School · La Sagrada Familia · Prado Museum · Colegio Retamar · Casino de Madrid

Group Size

Approximately 50–60 attendees
Tour groups of 25–30

Schedule

Daily Itinerary

Day 1 Wednesday, June 3 Nashville → Barcelona
Departure
Depart from Nashville
Nashville International Airport (BNA)
William Daughtrey, Langhorne Coleman, and Vicki Matthews will have already arrived in Barcelona.
Day 2 Thursday, June 4 Barcelona
8:00 AM – 12:00 PM
Arrival in Barcelona
Barcelona Airport (BCN)  →  Hotel Majestic Barcelona
Lead: Langhorne Coleman
12:00 PM – 4:30 PM
Open Time: Explore Barcelona
Guests may use this time to get settled, explore the city, and get acclimated to Spain
6:00 PM
Welcome Group Dinner
Hotel Majestic Barcelona
Lead: William Daughtrey, Langhorne Coleman
Day 3 Friday, June 5 Barcelona
8:00 AM – 9:00 AM
Breakfast at Hotel
9:00 AM – 11:30 AM
Visit to Viaró Global School
Exchange school visit · Lead: William Daughtrey
Bus transportation provided (pickup time and location TBD)
12:30 PM – 2:30 PM
Group Lunch
Casa Fuster: Masia Sant Cugat · Mediterranean cuisine
Lead: Langhorne Coleman
6:00 PM
Dinner
Dinner at nearby restaurants in pre-determined groups of 8–10 · Reservations have been made
Day 4 Saturday, June 6 Barcelona
8:00 AM – 9:00 AM
Breakfast at Hotel
10:45 AM & 12:00 PM
Tour of La Sagrada Familia
Basílica de la Sagrada Familia
Entry times: 10:45 AM (30 people) and 12:00 PM (30 people) · Lead: William Daughtrey
Basilica de la Sagrada Familia — Gaudi's iconic unfinished cathedral
Photo: Wikimedia Commons
Bus transportation provided (pickup time and location TBD)
3:30 PM – 5:30 PM
Afternoon Sail
Exclusive charter on a classic Mediterranean schooner · Cocktails and snacks provided on board
7:00 PM
Group Dinner
Bornes Restaurant
Bus transportation provided to and from dinner
Day 5 Sunday, June 7 Barcelona → Madrid
8:00 AM – 9:00 AM
Breakfast at Hotel
9:12 AM – 12:40 PM
Morning Train to Madrid
Barcelona-Sants Station · 30 tickets
Bus transportation will be provided to the train station from the hotel
10:30 AM
Mass in English Optional
Saint Mary Queen Parish
18 minute drive · Transportation on your own
1:20 PM – 4:37 PM
Afternoon Train to Madrid
Barcelona-Sants Station · 30 tickets
Bus transportation will be provided to the train station from the hotel
Afternoon
Check in to Four Seasons Hotel Madrid
Contact: Alberto Perez Fernandez
Bus transportation will be provided from the train station to the hotel
5:00 PM – 7:00 PM
Cocktails, Hors d'oeuvres & Presentation by Art Historian on the Prado Collection
Cocktails in Canalejas Hall · Presentation in Canalejas Ballroom
7:30 PM
Dinner
Dinner at nearby restaurants in pre-determined groups of 8–10 · Reservations have been made
Day 6 Monday, June 8 Madrid
7:30 AM – 8:30 AM
Breakfast at Hotel
8:30 AM – 10:30 AM
Guided Tour of The Prado Museum
Museo Nacional del Prado · 2 groups of 25–30
Entry times: 8:45 AM and 9:15 AM · Tickets secured
Museo Nacional del Prado — neoclassical front facade
Photo: Wikimedia Commons
12:00 PM – 2:00 PM
Visit to Colegio Retamar Time TBD
Bus transportation provided to and from the school · Potential boxed lunch provided by hotel, eaten at Retamar
8:00 PM
Final Group Dinner
Casino de Madrid · Welcome reception and dinner
Casino de Madrid — ornate early 20th-century facade on Calle de Alcala
Photo: Wikimedia Commons
Day 7 Tuesday, June 9 Madrid → Home
8:00 AM – 9:00 AM
Breakfast at Hotel
Morning
Depart for Airport
Adolfo Suárez Madrid-Barajas Airport (MAD)
Accommodations

Hotels

Barcelona · June 4–7

Majestic Hotel Barcelona

Passeig de Gràcia, 68
08007 Barcelona, Spain
+34 93 488 17 17
Madrid · June 7–9

Four Seasons Hotel Madrid

Calle de Sevilla, 3
28014 Madrid, Spain
+34 91 787 50 00
Contact: Alberto Perez Fernandez
Trip Leaders

Key Contacts

William Daughtrey
Head of School
William.Daughtrey@montgomerybell.edu
540-406-0171
Langhorne Coleman
Assistant to the Head of School
Langhorne.Coleman@montgomerybell.edu
615-613-4679
Vicki Matthews
Director of Finance and Operations
Vicki.Matthews@montgomerybell.edu
615-838-9276
Jody Johnson
Director of Development
Jody.Johnson@montgomerybell.edu
615-946-6276
Preparation

Before You Go

Time Zone

Spain is on CEST
(UTC+2)
6 hours ahead of Nashville

Currency

Euro (€)
Credit cards widely accepted
ATMs available throughout

Emergency

European emergency: 112
U.S. Embassy Madrid:
+34 91 587 2200

Weather

Barcelona · Jun 3–6

72–82°F (22–28°C)
Sunny, low humidity. Comfortable for walking.

Madrid · Jun 6–9

75–90°F (24–32°C)
Slightly warmer, dry heat. Strong afternoon sun.

Bring layers for air-conditioned restaurants and museums. Sunscreen and sunglasses recommended.

Packing & Dress Code

School Visits, Group Meetings

Collared shirts, slacks or chinos. No tie or jacket required.
Casual dresses or slacks for the women.

Sightseeing & Free Time

Sagrada Familia, walking tours, free afternoons
Comfortable walking shoes are essential. Hat and sunglasses recommended. Some churches require shoulders and knees to be covered (Sagrada Familia does not but other smaller ones do).

Group Dinner in Barcelona

Business Casual Dress, Jacket Optional

Formal Evening

Casino de Madrid dinner
Jacket required, tie optional. Dark suit or sport coat with dress trousers.

Attendees

Our Group

29 families · approximately 55 guests

Location

Directions from Hotel Open in Google Maps